Latest Flex Office Market Insights: UK Flexible Office Space Report - Q3 2023
You're a Leasing specialist and Rubberdesk are Flex specialists.
Flex powered by Rubberdesk delivers the power of Rubberdesk's specialist platform and expertise to service Flex and Coworking Office enquiries to help Agents capture more fees.
We work with Leasing Agents to place Flex leads and:
Call us or email your Flex referrals straight away... There are no prizes for being second with a referral.
Got an enquiry that might suit Flex?
Send it through and we'll do the rest.
The Rubberdesk team will reach out to your lead, to help them in their search for Flex office space.
Leaving you to focus on your core business.``
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We built the systems so you don't have to.
Rubberdesk does the heavy lifting and covers the whole Flex market.
Our platform has thousands of available offices with real time pricing to make dealing Flex easy. All backed up by our team of flex specialists.
Rubberdesk will pay you half of the fees we earn from your referral.
Flex Office Space fees are typically 10% of the first year's contract value.
Plus, we'll tell you all the terms of the deal signed so you'll learn where your referral has gone.
We built the systems so that you don't have to.
Rubberdesk has nearly 4,000 Flex Offices available. From 200 Operators small and large. Across 800 locations around UK. Covering 4.5m sqft of Flex Offices available today.
All with real time availability & pricing.
There are a number of differences between Direct Leasing and Flex. Length of term, descriptions of space (typically measured by number of workstations) and facilities and amenities all differ.
Crucially, because of shorter term Flex deals, inventory turnover is high. That makes it difficult for Leasing Agents to keep up with what's available and current prices and offers. That's where Rubberdesk comes in.
The fast paced nature of the Flex market makes it fiercely competitive for Agents to get nominations, maintain control and secure fees. Which is why Leasing Agents use Rubberdesk as their outsourced Flex team.
Leasing Agents send Rubberdesk Flex referrals so they can cover the market while searching for Direct Leases, but also when an enquiry's brief mentions a "Flex Trigger Word":
Flex office space terms vary from one month to multiple years. However, the sweet spot where max incentives hit max flexibility is twelve months.
Break Clauses are a good way for occupiers to hedge their bets between longer term incentives and the possibility that their needs change.
Turn around times for Flex have been as quick as the same day - from enquiry to sign to move in. However, typically they are within a month or two, as the turnover of Flex office space is rapid, occupiers tend to look at what is available right now.
That's why speed to market is so important in securing fees for nominations and why Agents choose to have Rubberdesk in their corner.
A private office is great for the team until overseas team members fly in or WFH colleagues come into the office. Flex puts coworking space alongside private offices - to handle intermittent growth requirements.
Similarly when ad hoc meetings or occasional boardrooms are required access to these spaces on a pay-as-you-go basis is the perfect way to cost effectively flex and scale.
Growing businesses need more space in the future than they need now. That's why the Flex route is perfect. They are able to grow into larger offices when they need them as opposed to paying for an office that is too large today.
In volatile times, a business' forecast lacks certainty. Through Flex, companies can minimise their risk to suit their appetite, and adjust their physical foot print and terms as the required.
Flex offices are turnkey and typically fully fitted with desks, chairs and pedestals. Ready to go, all an occupier need bring are their people and technology.
Wifi and typically with server rack space and high speed fully redundant internet access, the IT teams on site can help occupiers with any technical queries they may have.
Secure printing facilities are typically offered on a pay-as-you-go basis, meaning that occasional print users get the very best value without having to supply and pay for their own printer. Of course if they want to, they can bring their own.
Meeting rooms, boardrooms, breakout spaces, kitchen areas and reception facilities are all big attractions for businesses, without the overhead of having to manage and maintain them.
Attracting staff back to the office is at front of mind for lots of companies coming out of the work-from-home era. Flex delivers with vibrant spaces, activated by community teams that run engaging events ranging from breakfasts to after hour events. A game changer for employee engagement.
For businesses that have an interstate or global footprint, access to multiple centres and business lounges is vital. Being able to book a meeting room in another location seamlessly makes working effectively easy.
There's an enormous variety of Flex offices available. From budget to premium and everything in between. One major difference between Flex and Direct Leases is that Flex often has lower security deposits of one or two months' rent.
Whatever the budget - there's a Flex office space out there.
We're just a phone call away and Flex is all we do.
Because of the fast moving nature of Flex it often sits outside the Leasing Agent's wheelhouse.
From tracking real time availability and pricing of offices, to arranging inspections and delivering proposals. We take care of the whole process, all the way to signed docs.
Nominating and maintaining control in the Flex space is notoriously difficult.
Occupiers shop around online, go direct to Flex operators or engage multiple brokers.
Rubberdesk's Flex-focused platform streamlines the process to quickly and efficiently give occupiers all the options, arrange inspections and secure the nomination.
Rubberdesk is a trusted partner of Agents to handle their Flex enquiries.
Rubberdesk places occupiers in Flex then informs the referring Agent of the deal terms. This puts information back in the Agent's hands for future enquiries.
Rubberdesk is trusted by and powers Flex for Cadigal Office Leasing and powers flexible workspace for CommercialRealEstate.
Show occupiers all the options and cover the whole market - Direct and Flex.
When you refer to Rubberdesk you retain full control and fees of the direct lease options.
We're here to cover the Flex market so your client gets the whole picture.
Boost your Flex presence by plugging Rubberdesk's Flex API into your website.
The free API delivers you a feed of available Flex offices and pricing so you can build your own front end or simply add a Flex Search bar to your website.
Stop dropping fees on the ground.
Refer and Rubberdesk will pick them up and share them with you 50:50; before someone else does.
An outsourced Flex team with the dedicated systems and teams is how Agents can access fees in this fiercely competitive market.
Using Rubberdesk's exclusive insights and powerful API our partners are able to lead the market in Flex and offer their clients a holistic set of occupier services.
Talk to us about accessing our free to use API.